PERAC Memo #3 - 2008: Calendar Year 2007 Annual Statements

MEMORANDUM #3, 2008 M E M O R A N D U M TO: All Retirement Boards FROM: Frank Valeri, Deputy Director RE: Calendar Year 2007 Annual Statements DATE: January 15, 2008 It is time for the preparation of the Annual Statement, which must be completed, signed, and returned to the Public Employee Retirement Administration Commission (PERAC) by May 1, 2008. One of our Auditors will be assigned to work with you to provide technical assistance as needed. The Annual Statement publications are now being distributed primarily via compact disc (CD). However, printed copies of all of the documents will still be available upon request. The attached CD contains the 2007 Annual Statement, a Sample Annual Statement, and the guide, Preparing the Annual Statement in PDF. All of these documents are designed to be printed on 8 ½ by 11 paper. PERAC Auditors will be making presentations related to the Annual Statement at three convenient regional locations. They will address preparation basics, the process in general and common year-end pitfalls. PERAC Auditors have also accepted an invitation to make a presentation about completing the Annual Statement at the N.E. Secretaries’ Meeting on January 15, 2008. You will find a PERAC Class Registration Form attached. Please make copies of the blank form for each person wishing to attend the presentation and/or workshop. Upon receipt of your completed registration form, PERAC will, via fax or e-mail, either confirm that a seat has been reserved for you, or advise you that seating capacity has already been reached. Unfortunately, anyone not pre-registered cannot be guaranteed a seat. In addition, if you find that you are unable to attend a class for which you have registered, please let us know at your earliest opportunity. Please submit your pre-closing cashbook and trial balance for December 2007 to PERAC prior to February 28, 2008. If you encounter difficulties with this deadline, please contact me directly. Thank you for your cooperation in this year-end closing process.

Enclosure