PERAC Memo #48 - 2002: Calendar Year 2002 Annual Statements

Calendar Year 2002 Annual Statements

Summary

This memo announces the requirements for completing the Calendar Year 2002 Annual Statement, which must be signed and submitted to PERAC by May 1, 2003, with a PERAC auditor assigned to assist each board. Boards should also register early (via the attached form) for optional training sessions being offered in January/February at various locations, and must submit their pre-closing cashbook and trial balance for December 2002 to PERAC by February 28, 2003.

Full Text

Memorandum # 48/2002

M E M O R A N D U M TO: All Retirement Boards FROM: Kevin P. Blanchette, Deputy Executive Director of Operations RE: Calendar Year 2002 Annual Statements

DATE: December 17, 2002

Once again, it is time for the preparation of the Annual Statement, which must be completed, signed, and returned to the Public Employee Retirement Administration Commission (PERAC) by May 1, 2003. One of our Auditors will be assigned to work with you to provide technical assistance as needed. The auditor assigned to your board will contact you within the next two weeks.

This year, we have been invited again to make a presentation about completing the Annual Statement during the N.E. Secretaries’ Meeting in Lynn on January 14, 2003. As in the past, we will hold classes later in January and February for retirement board administrators on this topic at the Plymouth Public Library, the Framingham Public Library, the Clarion Inn at Northampton, and PERAC’s office. I cordially invite you to attend one of these sessions.

Registration for these classes will be on a “first-come, first-served” basis. Because seating capacity is limited in each of the locations, it is important to register at your earliest opportunity, but no later than one week prior to a scheduled class, since that allows us sufficient time to make the necessary arrangements.

Attached you will find a PERAC Class Registration Form. Please make copies of the blank form for each person wishing to attend one of the classes. Upon receipt of your completed registration form, PERAC will, via fax, either confirm that a seat has been reserved for you, or advise you that seating capacity has already been reached. Unfortunately, anyone not pre-registered cannot be guaranteed a seat. In addition, if you find that you are unable to attend a class for which you have registered, please let us know at your earliest opportunity.

Also, please submit your pre-closing cashbook and trial balance for December 2002 to PERAC prior to February 28, 2003. If you encounter difficulties with this deadline, please contact me directly. Thank you for your cooperation in this year-end closing process.

We wish you, your staff, and Board members a very happy holiday season.